Send us your workshop proposals that you would like to organise during the 2019 edition of the Internet Governance Forum that will take place in Warsaw on the 9th of December at Ms Mermaid Conference Center. Below you will find information on how to submit your proposal. There is also a link to on-line form you can use to do it.
WHAT INFORMATION YOU NEED TO SUBMIT THE FORM
All proposals must contain the following information.
- The contact details of the workshop proposers
- A list of workshop’s co-organisers – if you organise your workshop in cooperation with other institutions, here you fill in their names.
- The workshop format – for your convenience there is a list of workshop formats here. The formats offering more interaction with the audience are better offering more people a chance to express their opinions. You can also propose your own format.
- The duration of the workshop – 30, 60 or 90 minutes. Different formats have different durations.
- The title of your proposed workshop.
- A concise description of the workshop – here you describe problem(s) or issue(s) you want to discuss during your workshop. The description should also indicate how your topic relates to the Internet Governance.
- Workshop theme – here you indicate the theme of your workshop. It is possible to choose up to three themes belonging to several categories from the list provided here.
- A workshop’s scenario – in this section you describe in points the workshop agenda and indicate how much time you will assign to each agenda point.
- A list of speakers – at the moment of submitting the form you have to confirm that at least three of your speakers have agreed to participate in the workshop. Remember also that speakers’ diversity is required in terms of gender, geography, stakeholder group, policy perspective. The more diverse your speakers are, the better your proposal is.
- Moderator(s) and rapporteur(s) – the purpose of the rapporteur is to produce a summary report of the workshop. Reports must be submitted to the IGF Polska Secretariat no later than two weeks after the end of the conference.
HOW TO SUBMIT YOUR PROPOSAL
You can do it on-line. The workshop proposal submission form is available here.
The proposal can be submitted from the 22nd of July until the 11th of October. Proposals submitted after the deadline will not be accepted.
The IGF Poland Steering Board will evaluate your proposals from the 11th of October until the 29th of October. The results of the evaluation will then be published on the IGF Polska website on the 5th of November.
Each proposal will be evaluated according to four criteria:
- Relevance: Is the proposal relevant to Internet Governance? Does the proposal highlight the importance of the issue?
- Content: Is the proposal well thought out and does it cover enough aspects of the issue(s) of interest?
- Workshop Proposer and Speaker Diversity: Are the proposers first-timers to the Internet Governance discussion (for instance have they participated in the "Who rules the Internet" workshops organised since 2014?) Is the list of speakers diverse enough? Are the speakers qualified to tackle the topic?
- Format: Is the workshop’s scenario consistent with the format listed (for example, if the selected format is Debate, does the proposal describe how the debate will be set up, and how all sides of the issues will be represented)? Does the selected format ensure audience engagement and involves them in the discussed issue?
Each Steering Committee member will grade the proposal according to these four criteria, giving each criterion a score from 1 (lowest) to 5 (highest). The average of the total scores received by each proposal will be used to rank them. Then agenda slots will be assigned to highest-ranked proposals until all slots are filled-up.
When, however, there are two or more proposals on the same topic, the Steering Committee will encourage the organisers to carry out a single joint workshop.
IF YOU HAVE QUESTIONS
If you have questions, feel free to send an e-mail to firstname.lastname@example.org.